Aerial view of a green park with several white tents and event structures scattered throughout. People can be seen walking and gathering around various booths. Surrounding the park are residential houses and trees on a cloudy day.
Auckland/Site Managers Guide
Auckland

Site Managers Guide

sunday 2 march

Kia ora! Thank you for putting together a team for Southern Cross Round the Bays 2025 in Auckland – it's going to be an epic event!

Here is some useful information for you and your team to help you prepare for the big day.  We can't wait to see you there!

‍Find your hospo site number below to see where your team is stationed on the day and let them all know. Subject to change. Check back before the event.

Find your site number

Get set for the day

The Auckland Hospo Zone is at Madills Farm, just a short 10 minute walk from the finish area at Vellenoweth Green.

Take a moment to read through our helpfulso that you're fully prepared and can make the most of your experience.

‍Be sure to display your Vehicle Site Access pass to gain entry through security during pack in and pack out.

‍Team lunches
‍Enjoy hassle-free kai with your team mates at your hospo site! We've partnered with our friends at Pita Pit to offer a variety of delicious lunches.

Order your lunches here BEFORE 12 midday on Wednesday 26 February.

A group of ladies in sports clothing laughing together
*No bibs will be mailed. ALL bibs must be picked up from Bib Collection.
Bib Collection location

Royal New Zealand Yacht Squadron, 181 Westhaven Drive, Westhaven Marina, Auckland 1011.

Bib Collection opening hours
  • Thursday 29 February - 12.00pm to 7.00pm (corporate teams only)
  • Friday 1 March - 8.00am - 7.00pm (all participants)
  • Saturday 2 March - 8.00am - 4.00pm (all participants)
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Team Bibs

You can collect your team members’ bibs and timing tags. Simply download your Team List from your team's my.roundthebays.co.nz Event Dashboard and bring that with you. Remember to let your team members know that you are collecting their bibs for them!

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A group of people in matching blue athletic attire and race bibs pose for a photo on a grassy area. They are smiling, raising their hands, and holding medals, suggesting they have completed a race or sports event. Tents and buildings are visible in the background.

Site Managers Guide

Get ready for a great day at Madills Farm!

Our Site Managers Guide has got you covered with everything you need to know before you arrive and on race day, including answers to frequently asked questions.

Download the guide
A group of people sitting and kneeling on the grass in front of a tent and cars, smiling and posing for a photo. They are wearing casual attire, including t-shirts, shorts, and sunglasses, enjoying a bright, sunny day outdoors.

Vehicle Access Pass

The Hospitality Vehicle Access Pass entitles ONE vehicle to access your hospitality site to drop off your gear during pack in and pick up your things post event from 1.00pm.

No cars are to be parked on your site during the event. Please park on the roads surrounding Madills Farm. Get their early so that you don't miss out!

Please print out your Access Pass from the link below and display it on your dashboard BEFORE you enter Madills Farm.

To ensure safe and easy access for all participants and vehicles, please keep access areas clear at all times. The pass includes information on entry and exit points, as well as routes around the park.

Download parking pass
A person in a blue shirt and apron cooks meat on a large outdoor griddle at a community event. Several people are sitting and eating under a nearby tent, with vehicles and other tents in the background.

Health and Safety Induction

At Stuff Events, we want to ensure the safety of all users at Madills Farm. Madills Farm is a public space so please be aware of pedestrians and other users of the park at all times.

When bringing a vehicle onto the park, please ensure that it is escorted by someone on foot. Each vehicle should have a driver and a ‘walker.’ The speed limit at Madills Farm is walking pace only (5kmph). The walking person must wear a Hi-Vis vest and maintain a lookout for potential hazards. Please drive with your headlights and hazard lights on to help increase your visibility.

Please ensure that you have completed your Health and Safety Induction form before arriving on site. Your suppliers will need to complete the Health and Safety Induction form too before entering the park.

Health & Safety form
An aerial view of a marathon race with numerous runners jogging along a coastal road next to dense green trees on one side and water on the other. The road is lined with barriers, and the scene is bustling with activity. Overcast sky and distant buildings are visible.

Temporary Road Closures and Parking Restrictions

There will be several temporary road closures and parking restrictions during the event. To avoid any delays, we highly recommend that you plan your travel accordingly and allow for extra time.

For the most up-to-date information regarding these closures and restrictions download the PDF below.

Closures and restrictions
A joyful runner wearing a "STRONG MIND STRONG BODY" T-shirt crosses the finish line with arms raised in celebration. Other participants and spectators cheer in the background on a sunny day with trees lining the street.

Bib Collection

If you're collecting bibs on behalf of your team members, please make your way to Bib Collection. Otherwise, please inform your team members about the location and opening hours for Bib Collection so that they can pick up their own bibs.

Bib Collection Location

Victory Convention Centre, 98 Beaumont Street, Freemans Bay, Auckland 1010 (opposite Victoria Park).

Bib Collection Opening Hours
  • Thursday 27 February - 12:00pm to 7:00pm (corporate teams only)
  • Friday 28 February - 8:00am - 7:00pm (all participants)
  • Saturday 1 March - 8:00am - 4:00pm (all participants)
pre race information
A group of runners participating in a road race on a wide, divided city street. Tall buildings, cranes, and trees are visible in the background. Spectators and event signage line the course, and the weather appears clear and sunny.

Access times

You can access Madills Farm to set up your site during the following Pack In and Pack Out times:

Pack in:
  • Saturday 1 March: 8.30am - 4.00 pm
  • Sunday 2 March 6.30am - 8.30am
Pack out:
  • Sunday 2 March: 1.00pm - 5.00 pm

Please note there will be no vehicle movement permitted on Madills Farm before 1:00pm on Sunday 3 March.

Event maps

You can find all the event maps, including instructions on how to get from the Vellenoweth Green finish area to Madills Farm, as well as information on shuttle bus locations below.

A blue public bus labeled "AUC Shuttle" is stopped on the street. Two pedestrians are walking on the sidewalk beside the bus, and there are trees and other greenery in the background. The bus's front display shows the route number and destination.
Course Map

Check out the 8.4km course map

A large crowd of marathon runners is taking off from the starting line in a city. The race route is lined with blue and white barriers, and spectators watch from the sides. Buildings and trees are visible in the background under a cloudy sky.
Start Line Map

Find your start group and starting point on Quay Street

Runners gather at the starting line under a large blue archway for a race on a sunny day. Spectators and staff in yellow vests are present on the sidelines. A ribbon is stretched across the road in front of the runners, signaling the upcoming start of the race.
Finish Line Map

See you at the finish line at Vellenoweth Green in St Heliers

Runners cross the finish line at an outdoor race event. The finish is marked by a blue inflatable arch with trees and spectators in the background. Bright sunlight illuminates the scene, casting long shadows on the pavement.
Catering

Lock in your team lunches with our friends at Pita Pit BEFORE midday Wed 26 Feb

An aerial shot of the event hospo area at round the bays
Hospo Zone Map

Pinpoint your hospo site(s) at Madills Farm and share the details with your team mates

Post Event Shuttles

Find out where to pick up your shuttle back to Britomart

A smiling girl wearing a black cap and white shirt proudly shows off a medal labeled "Round the Bays" with the number "3004." She is sitting on the grass with a large tent and several people in the background.

Official merchandise

Make Round the Bays 2025 even more memorable with these awesome add ons!

Look the part
A group of happy looking people stand at the start of a race line

Race day information

Find out all you need to know on the day from the event schedule to wave start times, transport options, course maps and much more.

Race day
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A woman runs in a marathon on a city street, wearing a black hijab, gray long-sleeve shirt, black shorts, and white shoes. Other participants run and walk behind her. The street is lined with trees and spectators. Signs and buildings are visible in the background.A group of runners poses for a photo at the finish line of a race event. Some participants are wearing race numbers and medals. A few other runners and spectators are seen in the background. The atmosphere is festive, with banners and flags around the area.Runners cross the finish line at an outdoor race event. The finish is marked by a blue inflatable arch with trees and spectators in the background. Bright sunlight illuminates the scene, casting long shadows on the pavement.A group of runners of various ages participating in a race. The focus is on a woman in red and a man in yellow. Some wear headphones, hats, and wristbands while running. The background shows more runners and parts of trees and event signage.Four individuals stand in a grassy area, celebrating after a race. Three people in white shirts and medals cheer with their arms raised, while one in a red shirt smiles and holds a camera. A child in front holds up a medal, and people and tents are visible in the background.Two children, wearing race bibs and hats, run a race together on a road with other participants in the background. The girl on the left wears a pink outfit and cap, while the boy on the right wears a blue shirt, colorful shorts, and a bucket hat.