A group of people wearing orange shirts and holding drinks stand together outdoors on grass, several raising their arms in celebration. Many wear hats and sunglasses. Trees and vehicles are visible in the background, and the sky is partly cloudy.
Wellington/Site managers guide
Wellington

Site managers guide

Sunday 16 February

Kia ora! Thank you for putting together a team for Southern Cross Round the Bays 2025 in Wellington – it's going to be an epic event!

We've put together some useful information for you and your team to help you prepare for the big day.  We can't wait to see you there!

Find your hospo site number below to see where your team is stationed on the day and let them all know. Subject to change. Check back before the event.
‍
‍Reusable serviceware products only to be used in the Hospo Zone. Please complete the NonStop form to place your order. We cover the cost! Order resuable serviceware here.

Find your site number

Get set for the day

Our Wellington Hospo Zone is located at the finish line at Kilbirnie Park on the north eastern side of the park. Take a moment to read through our helpful Site Manager Guide so that you're fully prepared and can make the most of your experience.

Hospo site parking
 You'll find parking for hospo site holders behind the Wellington Regional Aquatic Centre, opposite 601 Evans Bay Parade. Please do not park on your hospo site.

Be sure to display your ‘Site Access’ pass to gain entry through security during pack in and pack out.

Team lunches
Enjoy hassle-free kai with your team mates at your hospo site! We've partnered with our friends at Pita Pit to offer a variety of delicious lunches. Order here.

Remember to order your reusable serviceware from NonStop. We'll pick up the cost!

A group of people in matching blue athletic attire and race bibs pose for a photo on a grassy area. They are smiling, raising their hands, and holding medals, suggesting they have completed a race or sports event. Tents and buildings are visible in the background.

Site Managers Guide

Our Site Managers Guide has got you covered with everything you need to know before you arrive and on race day, including pack in times and answers to frequently asked questions.

Download the guide
A group of people sitting and kneeling on the grass in front of a tent and cars, smiling and posing for a photo. They are wearing casual attire, including t-shirts, shorts, and sunglasses, enjoying a bright, sunny day outdoors.

Hospitality Vehicle Access Pass

The Hospitality Vehicle Access Pass entitles ONE vehicle to access your hospitality site to drop off your gear during pack in and pick up your things post event from 1.00pm.

No cars are to be parked on your site during the event. There will be a dedicated parking area behind the Wellington Regional Aquatic Centre for you to use.

Please print out your Access Pass from the link below and display it on your dashboard BEFORE you enter Kilbirnie Park.

To ensure safe and easy access for all participants and vehicles, please keep access areas clear at all times. The pass includes information on entry and exit points, as well as routes around the park.

Download VECHICLE ACCESS pass
A person in a blue shirt and apron cooks meat on a large outdoor griddle at a community event. Several people are sitting and eating under a nearby tent, with vehicles and other tents in the background.

Health & Safety Induction

At Stuff Events, we want to ensure the safety of all users at Kilbirnie Park. Kilbirnie Park is a public space, so please be aware of pedestrians and other users of the park at all times.

When bringing a vehicle onto the park, please ensure that it is escorted by someone on foot. Each vehicle should have a driver and a ‘walker.’ The speed limit at Kilbirnie Park is walking pace only (5kmph). The walking person must wear a Hi-Vis vest and maintain a lookout for potential hazards. Please drive with your headlights and hazard lights on to help increase your visibility.

Please ensure that you have completed your Health and Safety Induction form before arriving on site. Your suppliers will need to complete the Health and Safety Induction form too before entering the park.

Health & Safety form
A large crowd of people gathered on a street near a waterfront. Many individuals are cheering and waving. One person in the foreground is elevated on an orange structure, possibly giving a speech or directing the crowd. Buildings and a body of water are visible in the background.

Temporary Road Closures & Parking Restrictions

There will be several temporary road closures and parking restrictions during the event. To avoid any delays, we highly recommend that you plan your travel accordingly and allow for extra time.

For the most up-to-date information regarding these closures and restrictions download the PDF below

ROAD Closures & PARKING restrictions
A joyful runner wearing a "STRONG MIND STRONG BODY" T-shirt crosses the finish line with arms raised in celebration. Other participants and spectators cheer in the background on a sunny day with trees lining the street.

Bib Collection

If you've selected to collect your team members' bibs on their behalf, please make your way to Bib Collection to pick them up. If not, your team members will need to pick up their own bibs from bib collection.

Bib Collection Location

Public Trust Hall - 131-135 Lambton Quay, Te Aro, Wellington

Bib Collection Opening Hours
  • Friday 14 February: 8:00am - 7:00pm
  • Saturday 15 February: 8:00am - 5:00pm
Pre Race information
Two people wearing baseball caps and sunglasses smile and pose with victory signs during a sunny outdoor event. They both wear matching "LIFE Education" T-shirts and have race bibs pinned to their fronts. Other participants and trees are visible in the background.

Access times

You can access Kilbirnie Park to set up your site during the following Pack In and Pack Out times:

Pack in:
  • Saturday 15 February: 9.00am - 4.00pm
  • Sunday 16 February: 5.00am - 7.00am
Pack out:
  • Sunday 16 February: 1.00pm - 5.00pm

Please note there will be strictly no vehicle movement permitted on Kilbirnie Park between 7.00am and 1.00pm on Sunday 16 February.

Event maps & info

Remember to take a look at the course map, start line and finish line maps and pass the details on to your team members. The Hospo Zone is located at Kilbirnie Park, just after the finish line area.

A blue public bus is stopped on the street. Two pedestrians are walking on the sidewalk beside the bus, and there are trees and other greenery in the background. The bus's front display shows the route number and destination.
Course Map

Check out the Wellington course map for the 8.4km & 21km events.

A large group of runners, including men and women, participates in a marathon along a seaside road. The sky is overcast, and there are hills and buildings visible in the distance across the water. The road has light posts, and some people watch from the sidelines.
Start Line Map

Find your start group alongside Waitangi Park.

An overhead view of the starting line of a race. Numerous runners in colorful athletic gear gather beneath a large inflatable arch that reads "START" in bold black letters against a blue background. The street is filled with waiting participants ready to begin.
Finish Line Map

See you at the finish line at Kilbirnie Park!

Runners cross the finish line at an outdoor race event. The finish is marked by a blue inflatable arch with trees and spectators in the background. Bright sunlight illuminates the scene, casting long shadows on the pavement.
Hospo Zone Map

Pinpoint your hosp site(s) & share the details with your team mates.

A lively outdoor event featuring people gathered under large tents on a grassy field. Some participants are wearing colorful shirts and engaging in activities, while others are seated at tables. Bright skies and a tree-covered hill are visible in the background.
Catering

Lock in your team lunches with our friends at Pita Pit.

Two runners, a man, and woman, wearing athletic gear and sunglasses, smile and raise their arms in celebration as they near the finish line of a race. Other participants and spectators are visible in the background, creating a lively atmosphere.
Race day

Last minute details for on the day.

A group of ladies in sports clothing laughing together
*No bibs will be mailed. ALL bibs must be picked up from Bib Collection.
Bib Collection location

Royal New Zealand Yacht Squadron, 181 Westhaven Drive, Westhaven Marina, Auckland 1011.

Bib Collection opening hours
  • Thursday 29 February - 12.00pm to 7.00pm (corporate teams only)
  • Friday 1 March - 8.00am - 7.00pm (all participants)
  • Saturday 2 March - 8.00am - 4.00pm (all participants)
  • ‍
Team Bibs

You can collect your team members’ bibs and timing tags. Simply download your Team List from your team's my.roundthebays.co.nz Event Dashboard and bring that with you. Remember to let your team members know that you are collecting their bibs for them!

‍

‍

A smiling girl wearing a black cap and white shirt proudly shows off a medal labeled "Round the Bays" with the number "3004." She is sitting on the grass with a large tent and several people in the background.

Official merchandise

Make Round the Bays 2025 even more memorable with these awesome add ons!

Look the part
A large group of runners is gathered at the starting line of a race. The blue archway marking the "START" is prominently displayed. The scene is bustling with colorful attire and the road ahead is packed with participants. Trees and buildings are visible in the background.

Race day information

Find out all you need to know on the day from the event schedule to wave start times, transport options, course maps and much more.

Race day
Type name of image here
A group of runners in athletic gear competes in a marathon on a sunny day. They are running on a paved road flanked by green trees, with some road signs and traffic lights visible in the background. The runners are focused and appear to be mid-race.Two teenage boys smile at the camera dressed in fancy dress as bananas A group of six enthusiastic individuals dressed in matching black shirts and pink tutus pose together on a road during a race. They are smiling, with some making playful gestures, while other participants can be seen running in the background.Three participants in yellow shirts celebrate with high-fives as they cross the finish line of a race. The finish line banner is blue and white. Spectators line both sides of the dirt track, cheering the runners. The sky is partly cloudy.A group of people is running on a road during a race, featuring a man and two children in the forefront, all with race bibs. The children are smiling and high-fiving, with other runners visible in the background. The atmosphere appears energetic and cheerful.Four runners, wearing white tank tops and black shorts, jog on a paved road during a race. They are jubilant, raising their arms in victory and smiling. Other runners and a race official are visible in the background. The landscape includes greenery and a cloudy sky.